How to Use and Properly Fill Out a Blank Invoice for a Transaction?
In a purchase transaction, it is very common for the seller to send out a receipt or invoice to the buyer as proof of the transaction itself. Depending on the nature of the business that you are running, the invoice might look different from other businesses. A business that is selling products or goods might have a different-looking invoice compared to other businesses that are selling services for their clients or customers. Also, depending on the invoice template that they choose, the invoice for one client might look different from the others depending on the design that they have chosen.
If you are just starting in running a business, you might not have a template yet for your invoices. When that is the case, you can use a blank invoice template that can be found easily in Microsoft Word. With all the templates that are available in the program, you can choose one that suits your taste best and use it as your future invoice template. In the finance world though, there are different types of invoices that you can choose depending on their use. The invoice itself will be issued to the buyer after the order that was placed by the buyer and the seller has shipped their order.
A blank invoice can be useful as the finance department can fill them out depending on the client and order that they have made before sending them together with the shipment of the goods or they can also be sent by email. This type of document will be created in three copies. One for the seller to log, one for the buyer, and one as a backup document. This is to keep the security and legality of the transaction between each party that is involved. Since the invoice will be used as proof for the transaction, it needs to be done properly and correctly with all the details of the transaction.
Samples of Blank Invoice
How to Create a Blank Invoice by Using a Template in Microsoft Word
If you are self-employed and you have your own business (store), using a blank invoice template in Microsoft Word can be a good solution as they will come for free. There is a lot of invoice template that you can download but with some of them, you must pay for them. With the template in Microsoft Word, all you must do is choose the design that you like for your small business, and you can use (modify and edit) it for free. Once you have chosen a template, you can save it on your computer so you can easily use the same template for other transactions too.
There are a few components in an invoice that are important and you have to make sure that they are done properly before you issue the invoice and send a copy to your clients. The invoice must have a proper number, the date of when the invoice was created, the name of the buyer and seller’s company detail, the detail of products, goods, or services in the transaction including the description, price, and total sum of the order, discount (if applicable), tax, payment deadline, payment terms, and payment system. To download a blank invoice template for free, you can visit on the download link provided at the bottom of this page.
Blank Invoice Template – Word