The Use of a Cover Letter for a Fax
When you are sending a document by fax, it is easy to include a couple of sentences to make sure that the document that you are sending is received by the right person that you are addressing. A cover letter can be attached and sent through by a fax machine to make sure that the context of the document, the recipient of the document, and the purpose of the document are stated in the beginning. Sometimes, the document that you are sending through by a fax machine could be received by the reception. By using a cover letter, it will make it easier for them to address the document to the right person.
Even using a simple cover letter for a fax machine, will help the receptionist to address the document to the right recipient. If you have never written a cover letter before, you can easily use a template to write one. What should be included in a cover letter? You should include the date or time when the fax is being sent, the complete information for the sender’s company (including contact details), the name of the recipient and contact number (including company’s information of the recipient), the number of pages of the document that is sent through by fax, and a reference number of the document.
A blank cover letter template can make it easier for the future as well. If you are going to be sending regular documents by using a fax machine, the template can be modified to suit different purposes. This way, you don’t have to keep creating new cover letters from scratch again and again. All you must do is edit and modify the template that is already available in the system. After the cover letter is done, you can print it out and send it through together with other documents that need to be sent out. If the document is confidential, you can state so by writing “CONFIDENTIAL” on the cover letter too.
Samples of Cover Letter for a Fax :
Many companies are still using fax machines these days. Even though documents can be sent through by attaching them to email, some of them prefer for the documents to be sent out in hard copies through their fax machines. By using a basic cover letter, you will be able to provide enough information for the receiver so that the document is received by the right person that you are addressing. Since the cover letter will be sent first before the document, it needs to state all the important information regarding the document itself even before the documents get sent through.
A cover letter that will be sent out through a fax machine could differ a little from a normal cover letter that people usually attach with their job application letter. Since a traditional cover letter that is usually attached with your resume will introduce you and state all your qualifications, a generic cover letter that is created by a company for another company and sent through by a fax machine will state all the information about the document that will be sent. To download a cover letter template for free, you can click on the download link provided at the bottom of this page too.
Cover Letter Template For Fax – Word