Creating a New Hourly Work Invoice for Part-Time Employees
What is a hourly work invoice? It is a document that is used by a company to track the hours of their employees or some of the contractors that work for them, but they are being paid hourly. Usually, this kind of invoice is created for part-time workers, freelancers, and contractors that are working on a project basis and are not permanent employees of the company. At the end of their shift, before they leave the office, they could enter the hours that they have been working on at the office so that the finance department could calculate their total hours and the end of the week or month to pay their salary and compensate them properly.
Even if you are self-employed and you need to pay the wages of some of your workers that are going to be paid hourly, this type of template can make it easier for you to calculate how much salary you must give to each employee. In creating the hourly work invoice for your employees to be able to calculate their hours worked, you need to make sure that the information in it is correct. You can check the time that they clock in and out of the office from their attendance record. In a business, whether it’s big or small, there is usually a tool used where you should be able to see the attendance of each employee. They can be used to track their working hours to create the billable hours in the invoice.
Since this type of document is a legal document that should be logged and recorded in the system of the company, the HR department needs to make sure that the document is handled properly, correctly, and with care. Other than tracking the hours of some of the employees, this type of invoice can also be used as a request of payment for an hourly work service that your business is providing for your client or customer as a billable hour’s invoice. With different labor laws in different countries, a company might have to withhold the income taxes that will be deducted from the employee’s wages as well. If they are doing overtime, it needs to be calculated properly as well.
Samples of Hourly Work Invoice
What Should be Included in an Hourly Work Invoice?
Since this type of document is quite delicate, there are a few things that need to be included in it to make sure that all the information needed is stated in the invoice as well. The hourly work invoice must include the description of the project that is completed by the employee, all the tasks that are included in it along with the number of hours that are needed to complete the task. Other than that, it also needs to include the rate that the employee will get per hour and the total hours along with the total amount of payment the company needs to compensate the employee for.
If there is any deduction that needs to be done, it needs to be included in the hourly work invoice as well so it becomes clear of the payment that the employee will receive. Usually, the bill format will include all the payment terms and penalties if they come in late for work or the total hours that they come in is not full for that day, week, or month. If you are interested in using this type of template, you can download one for free at the bottom of this page as well.
Hourly Work Invoice Template – Word